Are you thinking about transferring schools, say from going to a campus school to an online degree? What about applying for a degree, scholarship or new job? Then you’ll need to know how to request an official transcript from your school. Here are some tips to help you navigate the process of requesting your transcripts.
The Basics of College Transcripts
An official transcript is a copy of your permanent academic record and includes courses taken, dates of attendance, major, type of degree awarded, your cumulative grade point average (GPA) and all honors received at the school.
Before You Submit Your Transcript
Confirm that you don’t owe outstanding balance to your institution, or they’ll withhold your official transcripts
Seal the transcript in an envelope and stamp it with ink to verify that the document hasn’t been altered
Find out how the recipient would like to receive your transcript (some applications require all materials in one package, others may request they be sent directly to them)
Submitting Your Transcript Request
Here’s where it gets (just a little) tricky. To obtain your official transcript, you’ll have to contact your school’s Registrar's Office. Since most schools require written consent before processing your request, the best option is to drop off or mail one to the Registrar’s Office. Some schools (though not all) also offer an electronic process. Visit your school’s website to see if this is an option.
What Personal Information Do I Need?
To help prevent fraud, the Registrar’s Office will require specific personal information before fulfilling your request:
Your handwritten signature
Social security number or student ID number
Current address and phone number
Dates of attendance / graduation
Full name / mailing address of recipients
Before mailing, the Registrar’s office will also seal the transcript in an envelope and stamp it to verify that the document hasn’t been altered. The entire process shouldn’t take more than 10 business days to complete.
Last but not least, official transcripts won’t break the bank, but many colleges and universities charge a $3.00 to $10.00 processing fee. Some schools may also charge for shipping.
Still have questions? Check out our Transcripts FAQS for more information on how to get college transcripts!