How to Request Your Transcripts

Are you thinking about transferring schools? What about applying for a degree, scholarship or new job? Then you’ll need to know how to request an official transcript from your school. Here are some tips to help you navigate the process.

Let’s start with the basics.

An official transcript is a copy of your permanent academic record and includes courses taken, dates of attendance, major, type of degree awarded, your cumulative grade point average (GPA) and all honors received at the school.

Before you submit your request, make sure you take these steps:

  • Confirm that you don’t owe outstanding balance to your institution, or they’ll withhold your official transcripts
  • Seal the transcript in an envelope and stamp it with ink to verify that the document hasn’t been altered
  • Find out how the recipient would like to receive your transcript (some applications require all materials in one package, others may request they be sent directly to them)

Once you’ve takent the above measures, you’re ready to submit your transcript request.

Here’s where it gets (just a little) tricky. To obtain your official transcript, you’ll have to contact your school’s Registrar's Office. Since most schools require written consent before processing your request, the best option is to drop off or mail one to the Registrar’s Office. Some schools (though not all) also offer an electronic process. Visit your school’s website to see if this is an option.

What personal information do I need?

To help prevent fraud, the Registrar’s Office will require specific personal information before fulfilling your request:

  1. Your handwritten signature
  2. Social security number or student ID number
  3. Current address and phone number
  4. Dates of attendance / graduation
  5. Full name / mailing address of recipients

Before mailing, the Registrar’s office will also seal the transcript in an envelope and stamp it to verify that the document hasn’t been altered. The entire process shouldn’t take more than 10 business days to complete.

Last but not least, official transcripts won’t break the bank, but many colleges and universities charge a $3.00 to $10.00 processing fee. Some schools may also charge for shipping.

Still have questions? Check out our Transcripts FAQS for more information!

 
 

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